Display/Edit Address: Help

Every address that is referenced in the family tree is recorded in the Addresses Master List. This way all of the information collected about a particular address is centralized. This, in particular, facilitates ensuring that particular addresses are always identified in the same way.

An Address record can be used for one of three purposes:

1. As a more detailed alternative to a Location record. A Location record contains an unstructured line of text identifying the place where an event took place, or a fact was observed. An Address record breaks the identification of the place into its hierarchical component parts.
2. To record contact information for an individual in the family tree. This should be used cautiously. For example using a separate contact list or "Rolodex"™ application provides advantages, such as integration with address label or bulk mail creation applications. Furthermore placing personal information of this sort in the family tree may expose it to an unintended audience.
3. To record contact information for a repository, such as a library or archive, which provides public access to source documents that are referenced by the family tree.

You get to this web page by clicking on the link on the numeric key field on the Addresses Master List web page, or by clicking on the button associated with "Address" on the edit Individual page. If you are authorized the text and other fields on this page permit you to modify the characteristics of the address. Otherwise the fields are all protected. The following information is displayed:

• The unique numeric key of the address record, called the IDAR.
• A selection list for the 'kind' of address. Mailing address records are used to record the mailing address of individuals in the family tree. Event address records are used in place of location records to represent the place where an event took place or a fact was observed with more details than a location record can contain. A repository address record is used to record the physical (or electronic) location of a copy of a source document.
• The style field indicates whether this address should use the North American style of postal addresses or the European style.
• The address name as it appears in reports. The only way to modify the appearance of the name is through this field. Note that when you first add a mailing Address onto an individual the address name is initialized to the name of the individual. In most cases that is desirable, but for very common names such as "Donald McDonald" you may end up with two Address entries with the same name, which will cause endless confusion.
• The sort key is normally omitted, but can be used to change how the address names are present in the addresses master list. For example if you define "Saint Louis, Missouri, USA" as the sort key for "St Louis, MO, USA" then the address will sort in a more intuitive way.
• The components of the address as it would be used for surface mail.
• Two phone numbers associated with the address record.
• An electronic mail address associated with the address record.
• A web-site uniform record locator associated with the address record.
• The Latitude and Longitude of a address are normally filled in by a geo-location service. The format is degrees including a decimal fraction.
• The Show Map button pops up a map showing the location.
• The Get Map Info button copies information from the displayed map into the record. This avoids going to the external geo-location service every time the Get Map Info button is clicked.
• The Zoom specification defines the level of detail of the displayed map.
• You can define a preposition to use when presenting the address as part of another web-page.
• The notes field can be used to explain the usage of a address or for any other purpose you choose. This is a "What You See is What You Get" editor that you can use like a word processor. You can highlight text as bold, italic, or underlined. You can change the color, background, size, and even the font for text. You can use pre-defined styles which combine a set of features. You can insert numbered or unnumbered lists. You can define hyper-links to other locations anywhere on the World-Wide Web. You can insert images by referencing their location on the web and control how they are presented within the page.
• The "List 1" through "List 6" flags are used by Legacy.
• The "Used" flag is used by Legacy.
• The "Tag1" flag is used by Legacy.
• The "Verified" flag is used by Legacy.
• The "FSResolved" field is used by Legacy. It has the values 0=no, 1=yes, 2=could not be resolved.
• The "VEResolved" field is used by Legacy. It has the values 0=no, 1=yes, 2=could not be resolved.
• The "qsTag" flag is used by Legacy.

As a result of editing address names it may happen that two or more addresses end up with the same Address Name text and the same 'kind' of address. This normally means that they are in fact two references to the same real address. When this occurs editing one of the addresses results in the display of a list of all higher numbered addresses with the same address name, together with a "Merge Duplicates" button. Clicking on this button merges all references to the higher numbered instances and deletes the higher numbered instances from the table.

There are four buttons at the bottom of the page:

• If you are authorized to update addresses click on the "Update Address" to apply changes you have made to the fields.
• If you are authorized to update the address click on the "Delete Address" to remove the record. If you are editing the Address associated with an individual then this also updates the individual, and the "Edit Address" button in the page for updating the individual changes to read "Add Address". Note that to clear the reference from the Individual to the Address you need to update the individual.
• You can click on "Close without Updating" to no apply any changes to the database.
• The "Pictures" button opens a page displaying the associated media documents associated with this address.